Requirements Traceability Matrix (RTM) Documents

A basic RTM document should contain the following fields:

A requirements number for each project requirement
A short name or description of the requirement
A reference number that identifies this requirement in the request for proposal
A reference number that identifies the specific deliverable related to this requirement
A reference number that identifies the tasks associated with this requirement on the task schedule
A reference number that identifies the testing criteria and process document
A field for capturing when this requirement has been verified by the sponsor(s) as being meet

Obtain final acceptance— Project Close Out. Closure includes developing the index and location of project documentation using the configuration management system.

The Project Close Out process establishes procedures to:

Verify and document project deliverable
Formalize project deliverable acceptance
Define reasons for early termination, if applicable

The administrative closure procedure:

Documents all project activities, roles, and responsibilities needed in executing the administrative closure of the project formally closes and transfers the completed project or portion of project scope and associated activities applicable to some project phase.

PMP pdu courses and PMI pdu courses will include detail on adminstrative closure, along with comprehensive examples, so students fully comprehend this items. In this task, the project manager transfers the ownership of deliverables to the appropriate stakeholders as indicated in the project plan.

Transition Planning- Transfer to stakeholders (Transition planning):

The closing process can easily become disorganized if mishandled. The transfer of the project to the stakeholders must be managed carefully. Once final acceptance of the deliverable is acknowledged, it is a good practice to use a transition plan, which is usually developed during the initial planning stages of the project. PMP pdu courses and PMI pdu courses will include detail on the closing process, along with comprehensive examples, so students fully comprehend this closing process and activities.

Here are some tasks to list on the transition plan:

Coordinate transition planning meeting
Distribute project initiation plan or project plan
Attend transition planning meeting
Review project schedule
Review deliverable s list to determine requirements
Develop matrix of required resources/skills for those who will use product
Conduct skill gap analysis against all staff if launching something that requires training
Identify project activities to be completed before transition can start Determine time-line
Establish transition milestones
Assign support staff

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