Obtaining Project Acceptance

The following knowledge areas and skills are necessary to possess in order to execute the tasks:

Contract closure requirements
Basic project accounting principles
Close-out procedures
Feedback techniques
Project review techniques
Archiving techniques and statutes
Compliance
Transition planning techniques

Obtain final acceptance—Summary: In this task, the project manager obtains final acceptance of the project deliverables, working with the sponsor and customer. The objective of this task is to confirm that the project scope and deliverables were meet.

Acceptance
Obtaining final acceptance from sponsor

Final project acceptance is an important step in the project- closing phase. Although most of the activities performed throughout the project are focused on meeting the sponsor’s expectations, obtaining a formal acceptance of the project will ensure the project is closed properly.

Having clear deliverables and acceptance criteria defined from the beginning of the project help to make the acceptance process easier. When drafting the acceptance criteria, write a clause such that if the sponsor does not respond according to the time specified for acceptance, the deliverables will be deemed as accepted. PMP PDU training, and in particular PMP Online training, will include these concepts so students have a complete understanding of deliverables.

Obtaining Final Acceptance- An acceptance form should be drafted and contain the following information:

Project Name
Document Name
Date Submitted
Description of the deliverable
Name and signature of person submitting acceptance form
Name, Title, signature of person accepting the deliverable
Date Accepted
Comments area

Obtaining Final Acceptance- Here is a possible process for obtaining final acceptance of a project:

Assign deliverable to an agent to present to sponsor
Have deliverables prepared for review
Have assigned agent review deliverables with project performers
Make any revisions
Have assigned agent and project performers present deliverable to sponsor
Make any revisions
Present deliverables for final approval
Make sure all sponsors approve

Requirements Traceability- Requirements Traceability Matrix:

The Requirements Traceability Matrix (RTM) is used to maintain the scope of the project by connecting each project requirement to the deliverables. The RTM is used throughout all project phases. PMP PDU training and in particular PMP Online training, will include these matrices so students have a complete understanding of matrix related concepts.

Requirements Traceability- As the requirements will be used to measure project acceptance by the sponsors, the RTM helps to create other project documents and testing criteria.

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